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How to Properly Adjust Your Office Chair

How to Properly Adjust Your Office Chair

Posted by Peter Gilbert on 23rd Apr 2019

Finding the precise chair can sometimes be harder than finding a needle in a haystack! There are so many lines of seating that claim to be the best in marketing terms nonetheless are inferior in quality and functionality. Seating is a very personal experience. Often this purchase is coordinated by another person, and not for the intended recipient. It is our intention to help inform you of what to look for when sourcing seating regardless if you visit with us in-person or shop from us online.

A chair that offers working adjustments will yield a greater fit and a more enhanced total user experience. Knowing what to look for in a chair is the overall objective but Identifying how to match the functionality the chair to the user is the primary intention.

Setting the Seat Height:

This is going to be the first adjustment to the chair. To raise the chair, lift the paddle up while lifting your weight from the seat until you reach the desired height. In order to move the chair down there needs to be weight on the chair. Make sure your feet and completely touching the floor. It is very important that the feet touch the floor. If the feet are dangling this will cause blood flow and circulation problems. Alter to a shorter cylinder or introduce a footrest.Conversely if the chair does not go high enough, a taller individual may also need to request a taller cylinder so that the knees are not positioned above the hips.

Back Height Adjustment:

Elect for a chair that offers back height adjustment this will ensure a more proper fit for the individual. Back height adjustment allows the user to position the backrest’s lumbar support area within a range for tailored support. To adjust back height, lean forward and grasp the sides of the outside back. To raise, slide the back up. Raise the back slowly (you will hear a series of small clicks) To lower, slide it all the way to the top and then lower to desired height. Release to lock in place. This feature is not always a standard option.

Back Angle Adjustment:

Adjusts the angle of the back separately from the seat to reduce pressure on the lower spine. To increase the angle of the back, lift the paddle up while putting your weight on the back of the chair until desired angle. Release the paddle to lock. To decrease the angle of the back, lift the paddle up while removing your weight from the back until you reach the desired angle. Release the paddle to lock into place. When you are typing, we suggest a more upright position. But feel free to recline when you need a break.


Arm Height Adjustment:

Always look for a chair that offers a height adjustable arm not an arm that is fixed. Some may be equipped with a squeeze paddle, others may offer a ratchet version. The correct arm height lets your elbows rest in a natural position and do not cause you to raise your shoulders or shrug. If the individuals feels the arms will not move low enough, ask if the arm brackets can be moved. You always need your arms to be properly supported.


Arm Width Adjustment: <>(See Above Video)

The chair should be equipped with width adjustable arms. Some chairs may offer this as an upcharge but it is well worth it. Some chairs may have a knob or lever adjustment. To adjust the arm width, loosen the knob found under the seat, move the arm to the desired width and tighten the knob to lock in place.

Arm Pad Adjustment: (See Above Video)

If the width of the arms cannot be adjusted, then it is extremely important that the arm pads offer adjustability. The arm-pads should be close enough to the body to let your arms rest comfortably at your side. This is one of the hardest areas to fit, especially for thinner bodies as chair seat width can limit how close the arms can be set. A few things to consider:

Get arms that offer a pivot, while this won't completely solve the problem of arms that are too far apart, it can allow for forearm support while typing. Many office chairs now offer arms with lateral movement. This means you can slide the arm-pads inward, over the seat.


Seat Depth Adjustment:

We recommend this on EVERY TASK CHAIR. Seat Depth helps users maintain proper back support, while distributing their weight evenly across the seat cushion. Both taller and shorter users should be able to find a depth that accommodates their upper leg length. Properly adjusted, seat depth helps users maintain proper back support, while distributing their weight evenly across the seat cushion. Position the seat cushion so that your back is in full contact with the back cushion, while allowing 2-4 “finger widths” between the front edge of the seat and the back of the knees.


Seat Angle Adjustment:

Sitting with your thighs in a downward slope increases the activity of your lower leg muscles. As an effect return blood flow from the lower legs is improved, and there is less pooling of the blood and pain in the lower legs by the end of the workday. It can also reduce the likelihood of your contracting varicose veins. Look for a chair that offers a forward seat tilt option. If this is not available pick a seat that has a sloped or waterfall front.


Lumbar Adjustment:

The lower (lumbar) region of the spine should generally have an inward curve (lordosis). This curve is minimized when seated, placing extra stress on the lower vertebrae. A properly positioned lumbar support delivers external pressure to the lower back, helping the spine retain some of its natural curve when seated, and alleviating stress to the vertebrae. We prefer back suspension that shifts up or down to create a convex curve that actively supports the back. Ergonomists suggest that this active support ‘lifts’ the upper back, helping to decompress the spine. When adjusting the position the back cushion so that the forward most point on the cushion is placing gentle pressure on the lower 5 vertebrae on the spine. Make sure the chair offers “true” support. Many popular chairs have a plastic piece or upholstered plastic piece that is called adjustable lumbar. Be aware these are more for show rather than spine support.


We are happy to help you find the most appropriate chair. Please do not hesitate to contact us at 877-907-8688, support@ergoprise.com , Facetime appointments or live chat.

Ergoprise is a small, woman-owned business that offers health solutions for a proper ergonomic workplace & beyond. From sit to stand desk risers, custom back supports, a large variety of seating options and more we are here to assist you in outfitting your workspace. Whether it be for one individual or thousands we are ready to help! Located in the greater Austin Texas area; our showroom, website, and sales & customer support teams want you to have the very best experience. Please allow us the chance to create the most productive and comfortable work environment you can imagine.